Effective Date: May 31st, 2025
1. Who We Are
Welcome to Permanent Record (“we,” “us,” or “our”). Our website address is: https://www.permanentrecordmag.com/. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website.
2. Personal Data We Collect and Why We Collect It
We do not provide a commenting system or user account registration on our site. However, we collect personal information in the following ways:
2.1 Contact Form
When you fill out our Contact Form, we collect your name, email address, and any additional information you voluntarily provide in the message. We use this information solely to respond to your inquiry and provide the information or services you have requested.
2.2 Subscription Form
When you subscribe to Permanent Record Magazine, we collect the following personal information:
- Full Name (for address labeling and account identification)
- Mailing Address (to ship each quarterly print issue)
- Email Address (to send order confirmations, digital receipts, and renewal notices)
- Billing Address (where required by the payment processor)
- Payment Information (e.g., credit card number, expiration date, and CVV) – collected securely via our third-party payment processor; Permanent Record does not store raw payment credentials on our servers
- Subscription Status (e.g., start date, renewal dates, cancellation flag)
- IP Address and Device Information (logged at checkout to help detect and prevent fraud)
We collect this data to:
- Process your initial subscription purchase and recurring yearly renewal.
- Ship each of the four print issues to the correct mailing address.
- Send you account-related emails (order confirmations, renewal reminders, and any important notices).
- Maintain an up-to-date record of active versus canceled subscriptions.
3. Cookies
Our website uses cookies for limited purposes:
3.1 Google Analytics
We use Google Analytics to gather anonymized information about website usage, such as which pages you visit, how long you stay, and how you arrived at our site. These cookies collect information in an anonymized form (as provided by Google Analytics), including anonymized IP addresses. We use this data to understand how visitors engage with our site, so we can improve our services and user experience.
You can learn more about how Google uses your data here:
https://policies.google.com/technologies/partner-sites
You can also opt out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on, available at:
https://tools.google.com/dlpage/gaoptout
3.2 Disabling Cookies
Most web browsers automatically accept cookies, but you can modify your browser settings to decline cookies if you prefer. Please note that disabling cookies may affect the functionality of certain parts of the website.
4. Embedded Content from Other Websites
Some pages on our website may include embedded content (e.g., videos, images, articles, etc.) from third-party websites. Embedded content behaves in the same way as if you visited the third-party’s own website. These websites may collect data about you, use cookies, embed additional third-party tracking, or monitor your interaction with that embedded content. We have no control over these third parties, and their data practices will be governed by their own privacy policies.
5. How We Use and Share Your Data
We use the data collected from forms and subscriptions to:
- Respond to Contact Form inquiries (Contact Form).
- Process and fulfill magazine subscriptions (shipping physical copies).
- Communicate about subscription status, renewals, and any changes to our service.
- Detect and prevent fraudulent transactions at checkout.
- Improve the functionality and user experience of our website, including account management.
We may disclose your personal information to:
- Third-Party Payment Processors. To securely process subscription payments. These processors receive only the data necessary to complete the transaction; Permanent Record does not store raw credit card details.
- Shipping/Fulfillment Partners. To print, package, and ship each quarterly issue to your mailing address.
- Our Employees and Agents. On a need-to-know basis to manage your subscription, respond to support requests, or handle cancellations.
- Legal and Regulatory Authorities. When required to comply with legal obligations or to protect our rights and the safety of others.
We do not sell, rent, or lease your personal data to any other third parties for marketing purposes.
6. How Long We Retain Your Data
Contact Form Submissions: Retained until no longer necessary to fulfill the inquiry or until you request deletion (subject to legal obligations).
Subscription Records: We keep your subscription-related information (name, mailing address, email, payment history, and renewal status) for the duration of your active subscription and for two (2) years after cancellation or expiration. This allows us to address any post-cancellation questions, process refunds if needed, and comply with financial record-keeping laws. Should you request deletion after cancellation, we will remove your data unless retention is required by law.
7. Your Rights Over Your Data
Depending on where you reside, you may have certain rights regarding your personal data, including the right to:
- Access, update, or correct the personal data we hold about you;
- Request the deletion of your personal data;
- Object to or restrict the processing of your personal data.
If you would like to exercise any of these rights, please contact us using the information provided below. We will respond to your request within a reasonable timeframe, and in accordance with applicable law.
8. Security of Your Data
We take reasonable administrative, technical, and physical measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or method of electronic storage is fully secure, and we cannot guarantee absolute security.
9. Children’s Privacy
Our website is not intended for use by children under the age of 18. We do not knowingly collect personal information from children. If you believe we may have collected information from a child without parental or guardian consent, please contact us immediately.
10. Changes to This Privacy Policy
We may update our Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, and other factors. When we do, we will revise the “Effective Date” at the top of this page. We encourage you to periodically review this page for the latest information on our privacy practices.
11. Contact Us
If you have any questions or concerns about this Privacy Policy, or if you would like to exercise any of your legal rights regarding your personal data, please contact us.